Calculator
A per-seat price is not your price until you multiply it by everyone who needs a login. Enter your crew size and the rate you were quoted and see the real total — monthly, annual, and next to GableFlow's flat $40/month.
Per-seat pricing
$250/month
$3,000/year — 5 logins × $50/user, before add-ons
GableFlow flat pricing
$40/month
$480/year — unlimited seats, every feature included
Per-seat pricing costs $210 more per month — $2,520 more per year — than GableFlow's flat rate.
Per-seat totals rise with every hire. The flat total does not change when you add office staff, estimators, or field crew.
The $50 rate below is an example to make the math visible — the same clearly-labeled approach used in our guide to how much roofing CRM software costs — not any vendor's actual price. Swap in your own quote above.
| Crew size | Per-seat, monthly | Per-seat, annual | GableFlow flat | Difference / year |
|---|---|---|---|---|
| 3 people | $150/month | $1,800/year | $40/month — $480/year | $1,320 more per year |
| 5 people | $250/month | $3,000/year | $40/month — $480/year | $2,520 more per year |
| 10 people | $500/month | $6,000/year | $40/month — $480/year | $5,520 more per year |
| 15 people | $750/month | $9,000/year | $40/month — $480/year | $8,520 more per year |
Weighing specific platforms? See how the models compare in our JobNimbus alternative breakdown and our AccuLynx alternative breakdown, explore GableFlow's features — the six-stage pipeline, branded estimates, photo reports, invoices and payments, and team roles — or start the 7-day free trial and run a real job through it.
Enter everyone who will need a login — owner, office staff, estimators, sales reps, and field leads — and the per-seat monthly price you were quoted. The calculator multiplies them for the monthly total, annualizes it, and compares both against GableFlow's flat $40/month. If a vendor will not publish a per-seat price, use the quote they gave you; the $50 default here is illustrative only.
Because per-seat pricing bills every login. A rate that looks modest for one user becomes several hundred dollars a month for a 5- to 10-person company, and it rises again with every hire — including seasonal and field staff you add for storm season. Flat pricing does not change with headcount, which is why the same calculator run at next year's crew size is worth doing before you sign.
Add-ons and fees that sit outside a subscription: per-report measurement fees, texting or communication bundles, onboarding or implementation fees, and payment processing. Those charges are real, they scale differently, and vendors list them separately — ask for them in writing and add them to whichever total you are comparing. This calculator covers the subscription math only, and says so.
GableFlow is $40 a month flat — $480 a year — for your whole company. Every feature is included: the six-stage pipeline (Lead → Prospect → Approved → Completed → Invoiced → Closed), branded estimates, photo reports, invoices and payments, and team roles (owner, admin, manager, user). There are no per-seat fees and no separate tiers, and every new subscription starts with a 7-day free trial.
For a solo operator at a low per-seat rate, it can be — the calculator shows that honestly when the math lands that way. Per-seat pricing stops being the cheaper option as soon as a second, third, or fifth person needs the same job record, which in roofing usually happens fast: the office, an estimator, and a field lead all need to see the job.
Yes. Run it at the crew you have today and at the crew you expect in 12 months. Pricing comparisons that only use today's headcount understate per-seat cost for any growing company — and storm seasons add people quickly. The flat-rate total is the same in both runs; the per-seat total is not.
Every feature included, unlimited seats, 7-day free trial. See the full breakdown on the pricing page.